Conversion Services >Digital

Document Scanning
We are capable of scanning a wide variety of documents; checks, invoices, large drawings, maps, etc. We handle both black & white and color documents, and can output to over 120 different file formats, including tiff, pdf, jpg, gif, etc. We can provide images for our clients for utilization on a wide variety of media to include CD-ROM, DVD, Optical Disk, Hard-drive, and RAID. Top

Electronic Report Management
SoftFile can provide Electronic Report Management data to anyone who needs to quickly retrieve current and historical reports and records. These can include Invoices, Statements, Accounts Payable, Tax Reports, General Ledger, Payroll and other common accounting and customer service type reports. COLD/ERM data provides fast access to the data and in most cases the disc satisfies permanent records archival requirements. Top

OCR / Data Capture
SoftFile can provide indexing services using OCR (Optical Character Recognition) and barcode scanning capture, as well as OCR for full-text retrieval. Our OCR engines can handle numerous business documents and forms.By utilizing best of class document capture software such as Ascent Capture, Scan2 CD and Scan Trax we can offer extremely cost effective data capture solutions. Forms of data capture include Zonal OCR, Barcode reading and Full Text OCR. Once captured, the data can be groomed suitable for import into any of the mainstream workflow and document management software packages.If the documents are not suitable for electronic data capture we also offer cost effective manual data capture at our off shore data entry facility. Top

Image Conversions & Enhancements
SoftFile can provide technical services to convert images to different formats and to enhance or change image characteristics.

Our techs can convert images and indexes from a legacy imaging system into a new system. We have experience working with the following systems:

FileNET

OTG Xtender

Alchemy

ScanTrax

RVI

CanoFile

OnBase

PaperClip

LaserFiche

Using various sophisticated image enhancement programs our techs can also enhance images in the following ways:

Annotations – Graphics or text which is added to an image page that was not part of the original image
Resolution adjustments - Resolution represents the number of pixels per unit length of the image. For example: pixels per inch, pixels per millimeter, or pixels wide.
Cropping - To trim the edges of an image, often to improve the composition
Watermarks – Bits altered within an image to create a pattern which indicates proof of ownership. Unauthorized use of a watermarked image can then be traced.
Rotation – Involves turning the image by 90, 180 or 270 degrees to the left or right.
Black Border Removal – Can be used to remove black edges that sometimes appear around the image during scanning or photocopying.
Deskewing – Removing the slant of an image that prevents it from being perfectly squared on the page or screen
Line Removal – Can be used to remove lines from, or to reconstruct lines on, a form-based image.
Noise removal - Noise can be picked up from carbon or dirt particles found in scanners, fax machines, or copiers. This process removes them from the document.
Inverting (Polarity)- Creating a negative of an image. Black pixels become white and white pixels become black (or vice versa)
Despeckle - Removing isolated speckles from an image file. Speckles often develop when a document is scanned.
Mirror - An image that is reversed from left to right.

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Data Entry
Although we utilize forms processing whenever possible to capture data it is sometimes necessary or more cost effective to key from image. For this reason we have expanded our operations to include a data entry facility in Cebu, Philippines which can process thousands of forms and documents daily. Our skilled programmers customize our data entry software for each project in order to provide the most efficient solution for your data entry requirements. Because of the time zone difference we are able to offer next day delivery for time-sensitive data capture.

Data Entry Services Provided: Insurance Forms Medical Forms Surveys & Questionnaires Registration Forms Rebate Forms Application Forms Order Processing Medical Transcriptions Academic & Lecture Transcriptions Address Lists XML, SGML, HTML coding Capture from Inbound Customer Fax Key From Any Scanned Image	We can accept data from any of the following media: Paper Scanned Images (TIFF, PDF, JPG, GIF, etc.) Fax CD Cassette Tape Mini Cassette Microfilm, Microfiche Aperture Cards Books Newspapers, Periodicals Maps, Drawings
We are able to provide output in all of the following formats: ASCII Text File MS Word Documents MS Excel Workbooks MS Access Databases	Data Delivery Methods: FTP Email attachment Physical media Express overnight services
Physical Media: CD-ROM 3.5” diskette Self-adhesive laser address labels Personalized letters / Mail Merge - complete Postcards / Mail Merge - complete Invoices / Mail Merge - complete	Turnaround: Due to the time difference between the United States and our facility in the Philippines, many jobs can be completed in the 15 hours between close of business (5:00 PM) and the start of the next business day (8:00 AM). Documents scanned by our California based scanning facility are downloaded 24 hours a day via 128 bit SSL for processing in Cebu. Using a variety of software and data validation routines our Cebu KFI Factory (Key From Image) can process thousands of forms and documents daily. Because of the time zone difference we are able to offer next day delivery for time sensitive data capture.
Pricing: Our automated processes & highly-skilled technicians allow us to price large-volume jobs as low as $.001 per keystroke.	Accuracy: Our double-verification process ensures 99.95% accuracy.

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Workflow
SoftFile can provide various options to give our clients an electronic means of processing business information and data. Our software routes various types of documents through required and specific actions as defined by a customer's needs. Our solution electronically simulates the way you currently process your business documents, and provides capabilities for everything from simple document routing to highly detailed systems.
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Custom Solutions
SoftFile programmers are professionals in the development of specialty document management systems. Our talents include the utilization of various development tool kits to include but not limited to; Visual Basic, Visual C++, Crystal Reports, Access, SQL Server, FrontPage, Java, ASP, XML and Web page design and management. So, if an off the shelf product doesn't meet your needs, take advantage of our experience and tailor a system to meet your organization's specific requirements.
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Consulting
SoftFile can provide our clients with an extensive range of professional services, including Document Imaging needs assessment, Workflow process analysis and design, Record retention planning, and Document Retrieval system design, installation and training.
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